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Alumni Reunion Ideas, Activities and Planning Guide

Get concrete alumni reunion ideas, activities and tools to organize a memorable class reunion together with your group.

Step‑by‑Step Alumni Reunion Planning

  1. Define the reunion concept, date and guest list — Decide what kind of alumni reunion you want: a casual drinks meetup, a family‑friendly afternoon, or a more formal dinner. Pick a date and time that works for most people (often a weekend or around a big anniversary year) and clarify who you’re inviting: just your class, a whole year group, partners, kids. Create the event in Fiestukis with the basic info so you can share it easily, track RSVPs and start collaborative planning from one place.
  2. Choose venue, format and budget — Select a venue that fits your group size and style: school campus tour plus hall, a restaurant with private room, a hotel function room or a rented hall. Decide on the format: cocktail reception, sit‑down dinner, buffet with music, or a daytime picnic‑style reunion. Estimate a realistic budget per person (venue, food, drinks, decorations, tech) and note in Fiestukis whether it’s pay‑your‑own, shared costs or sponsored, so expectations are clear.
  3. Plan food, drinks and who brings what — For smaller or informal reunions, a potluck or shared snack table works great; for larger events, consider catering, a set menu or finger food buffet. Think about dietary needs (vegetarian, vegan, gluten‑free) and non‑alcoholic drinks so everyone feels included. Use the Fiestukis “bring something” list to coordinate dishes, snacks, drinks and desserts so you avoid duplicates and everyone knows what to contribute.
  4. Organize alumni reunion activities and program — Create a light program that mixes free time with simple alumni reunion activities: a welcome drink, short speeches, a slideshow of old photos, a “where are we now?” session, and maybe a quiz about your school days. Add fun touches like a photo corner, memory wall, yearbook signing table or campus tour. In Fiestukis, share the schedule and assign volunteers to tasks like MC, DJ playlist, photographer or quiz host.
  5. Communicate, collect RSVPs and special info — Send out invitations early with a clear RSVP date and the main details: date, time, venue, dress code, costs and whether partners/kids are welcome. Use your Fiestukis event link in emails, WhatsApp groups or social media so guests can confirm attendance in one click. Ask for extra info you need, such as dietary restrictions, song requests, old photos for the slideshow or short updates for a “class news” board.
  6. Prepare the final details and enjoy the day — A few days before, confirm numbers with the venue or caterer, finalize seating (if needed) and check any tech: microphone, speakers, projector. Print or prepare name tags (with maiden names if relevant), signage and any games or quiz materials. On the day, use your Fiestukis guest list and “bring something” overview to check that everything is covered, then relax, take lots of photos and enjoy reconnecting with your classmates.

Complete Guide to Alumni Reunion Ideas and Planning

Mix nostalgia with simple, low‑pressure activities so people can reconnect naturally. Popular alumni reunion ideas include:

  • A slideshow of old photos and videos, plus a “then vs now” segment.
  • A short welcome speech from a former teacher or class representative.
  • A “where are we now?” session with quick updates or a wall where people pin short bios.
  • A trivia quiz about your school days, teachers and old hangouts.
  • A photo booth or DIY photo corner with props in school colors.

You can list these activities in your Fiestukis event so everyone knows what to expect and can volunteer to help.

First decide if you want a full meal, just drinks and snacks, or something in between. For small or budget‑friendly reunions, a potluck or shared buffet works well; for larger events, a set menu or simple buffet from the venue is easier to manage.

Use the Fiestukis “bring something” list to coordinate who brings what: snacks, salads, desserts, soft drinks, wine, etc. This avoids ten people bringing the same chips, helps you cover dietary needs, and keeps one person from doing all the work.

For a medium to large alumni reunion, start planning 4–6 months ahead, especially if you need to book a venue or if people are traveling from other cities or countries. For a smaller, local meetup, 1–2 months can be enough.

Create your event in Fiestukis early so you can share a save‑the‑date link, collect initial interest, and adjust your alumni reunion activities and budget based on how many people respond.

If partners and children are coming, choose a family‑friendly location such as a park, school grounds, or a venue with outdoor space. Plan simple activities like:

  • Outdoor games (ball games, relay races, giant Jenga).
  • A kids’ craft table with school‑themed coloring pages.
  • A short, easy campus tour for everyone.
  • A relaxed picnic or barbecue instead of a formal dinner.

In Fiestukis, you can create a separate “bring something” list for kids’ snacks, toys and games so families can contribute what they can.

Choose a venue that fits your budget, such as the school hall, a community center, or a casual bar with a minimum spend instead of a high rental fee. Opt for a buffet, potluck or shared snacks instead of an elaborate sit‑down meal, and keep decorations simple with school colors, printed photos and DIY touches.

Use Fiestukis to share the estimated cost per person, track who has confirmed, and coordinate shared items like decorations, snacks and drinks so you don’t overbuy.

Centralizing all information in one place is key. Create your event in Fiestukis and send that link in every message, so guests always see the latest details, can RSVP, and update their attendance if plans change.

Set a clear RSVP deadline for venue and catering numbers, but expect a few late changes. On Fiestukis you can quickly see who’s coming, adjust your “bring something” list, and send updates to everyone without chasing people individually.

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