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Plan a relaxed and memorable work reunion with your colleagues

Get concrete colleague reunion ideas, activities and tools to manage RSVPs and shared contributions effortlessly.

Step‑by‑step guide to organizing your work reunion

  1. Define the work reunion basics — Decide what kind of work reunion you want: an informal after‑work drink, a weekend lunch, or a full evening event. Fix a date, time and general location that suits most colleagues (near the office, central city bar, someone’s home, or outdoors). Then create the event in Fiestukis, add these basics, and invite your colleagues so everyone has the key info in one place from the start.
  2. Choose format, venue and guest list — Clarify if this is a small team gathering, a whole‑department colleague reunion, or an open invite for current and former coworkers. Pick a venue that matches the group size and vibe: a casual bar, a private room in a restaurant, the office itself, or a colleague’s garden. Use Fiestukis to list the venue address, add a map link, and manage RSVPs so you can confirm numbers with the location.
  3. Plan food, drinks and shared contributions — Decide whether you’ll order catering, reserve a menu at a restaurant, or do a potluck‑style work reunion where everyone brings something. Consider dietary needs (vegetarian, vegan, halal, gluten‑free) and include non‑alcoholic drink options. In Fiestukis, create a “bring something” list for snacks, desserts, drinks and extras so colleagues can claim items and you avoid duplicates.
  4. Organize simple work reunion activities — Prepare a few light activities to break the ice: a short welcome toast, a quick round of “what are you up to now?”, a photo slideshow from old office moments, or a fun quiz about your company history. Add optional games like team trivia, “guess the colleague” or a memory wall where people post sticky notes. Share the activity plan and any materials needed in your Fiestukis event so volunteers can help run them.
  5. Set the schedule and practical details — Outline a simple timeline: arrival window, welcome, food, activities, group photo and a relaxed closing. Think through logistics such as music, seating, name tags (especially if ex‑colleagues are joining), parking and public transport. Use Fiestukis to post the schedule, dress code (casual, smart‑casual, themed) and any practical notes so everyone knows what to expect.
  6. Communicate, confirm and capture memories — Send a friendly reminder a few days before the work reunion to confirm attendance and who is bringing what. On the day, nominate someone to take photos and maybe record a short group message or toast. After the event, share photos, thank everyone for coming and keep the Fiestukis page as a memory hub—and as a starting point for planning the next colleague reunion.

Complete guide to planning a colleague reunion

For a small, informal work reunion with your closest colleagues, 2–3 weeks’ notice is usually enough. For a larger colleague reunion that includes different teams or former coworkers, aim for 4–6 weeks so people can arrange travel, childcare and schedules.

Create your event in Fiestukis as soon as you have a date and rough idea. You can update details later, but colleagues will already have the event on their radar and can RSVP early.

Keep activities light and optional so people can still chat freely. Popular ideas for a work reunion include:

  • A short welcome toast and quick round of introductions, especially if ex‑colleagues join.
  • A fun quiz about company history, inside jokes or “guess who” facts.
  • A slideshow of old office photos or team trip memories.
  • A group photo or photo booth corner with simple props.

You can list these activities and ask for volunteers to host the quiz or prepare the slideshow directly in your Fiestukis event.

For a relaxed team gathering, finger food and simple buffet options work best. Think mini sandwiches, wraps, cheese and charcuterie boards, veggie sticks with dips, small pastries and bite‑sized desserts. For drinks, offer water, soft drinks, juice, beer and maybe a simple cocktail or wine option if appropriate.

If you’re doing a potluck‑style colleague reunion, use the Fiestukis “bring something” list to divide categories like snacks, mains, desserts and drinks so you end up with a balanced spread and no five potato salads.

Inviting former colleagues can make a work reunion extra special, especially if the goal is to reconnect and network. Consider:

  • The size of the venue and budget.
  • How recent their departure was and whether you still have contact details.
  • Whether the event is more of an internal team gathering or a broader alumni‑style reunion.

You can create separate guest groups in Fiestukis (current team, ex‑colleagues, plus‑ones) and tailor your communication while still managing all RSVPs in one place.

If you have remote or hybrid team members, try to include them in the work reunion by:

  • Scheduling the event at a time that works across time zones where possible.
  • Setting up a laptop or tablet so remote colleagues can join via video for the toast or a short activity.
  • Sharing photos and a short recap afterwards on your Fiestukis event page.

You can also organize a small parallel online activity (like a quick quiz) so remote colleagues feel part of the team gathering.

Start by deciding who covers what: the company, the team budget, or shared contributions from colleagues. Set a rough per‑person limit and choose a venue and food options that fit within it. Potluck or “everyone brings something” formats can significantly reduce costs while still feeling generous.

In Fiestukis, you can indicate whether there’s a participation fee, who brings which items, and what’s already covered. This transparency helps avoid confusion and keeps your work reunion on budget.

Related corporate event resources